The new Outlook: what does it mean for your organisation?

Why the new Outlook?

The new Outlook is designed to better suit the modern workplace and user needs. Microsoft introduced this version for several reasons:

• Improved user experience: the new Outlook offers a streamlined and intuitive interface that is easier to navigate. This helps users work more efficiently and access key features faster.
• Better integration with Microsoft 365: seamless integration with other Microsoft 365 apps such as Teams, OneDrive and To Do allows users to collaborate and manage tasks directly from their mailbox.
• Cloud-first approach: the new Outlook runs entirely in the cloud, meaning users can access their emails, calendars and settings anytime, anywhere.

Impact on organisational users

The introduction of the new Outlook has several benefits for users within an organisation:

• Increased productivity: with features such as the Focus Inbox, which separates important emails from less relevant messages, users can better focus on what really matters.
• Easier collaboration: integration with Microsoft 365 allows teams to collaborate more efficiently on shared documents and projects without switching apps.
• Consistent experience: whether you work in the office, at home or on the go, the new Outlook provides a consistent user experience across devices.

Disadvantages of the new Outlook

While the new Outlook offers many advantages, there are also some disadvantages that users should consider:

• Limited functionality in advanced tasks: some advanced features that were available in the classic version may not be fully supported in the new Outlook.
• Less powerful offline functionality: because the new Outlook relies heavily on the cloud, offline functionality may be limited, which could be a drawback for users who often work without an internet connection.
• Privacy risks with external email accounts: users linking external email accounts may face data protection risks, as all data is processed through Microsoft servers.

Conclusion

The new Outlook offers many advantages in terms of productivity, collaboration and ease of use. However, as with any new software, there are also some drawbacks that users need to consider. It is important to weigh these pros and cons to determine whether the new Outlook is right for your organisation.

Do you have any questions or want to know more about the new Outlook? Let us know!